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Whether using shared file directories or paper-based manuals for P & Ps and other documents, most hospitals currently face two issues: • it’s difficult to keep on top of the required review cycles required for all those documents (which can lead to out-of-date documents and non-conformance for accreditation)
• the approval process is slow and time-consuming to manage, and difficult to track and enforce Streamline your approval workflows and get documents updated in a fraction of the time
Migrating your documents to SoftTech’s document management system enables you to apply rules-based approval workgroups to each document, with just a few simple steps. The benefits: • Documents are automatically routed to the right people for approval without human intervention
• No need to train policy authors about who should approve which documents and then enforce the training
• No need to wait for a document to make it to an approver’s Inbox
• Approvers can see automatically-generated Before and After snapshots with a single mouse-click, making review much faster
• After final approval, the revised document is automatically published online with no human intervention
• Tracking of which approvers declined or approved a document is recorded automatically Make each document take care of itself with automated peer review reminders
The staggered review cycles for your thousands of documents are a huge challenge to manage. The result: some documents become out of date, making your organization non-conformant with accreditation requirements, and exposing you to risk.
With SoftTech IMS and Lab QMS, built-in document management peer reviews can automatically send a notification to the right person(s) at the right time, to remind them to review and update the document. None of your documents will fall through the cracks - and your front-line staff will have properly up-to-date P & Ps at their fingertips.
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